School of Population and Global Health

Purchasing

Further information

Contact

FHMS Service Delivery Centre - Finance

UWA Resources

UWA purchasing policies and procedures

UWA preferred suppliers

UWA Financial Services accounts payable forms for:

  • Expenditure declaration
  • Petty cash
  • Business travel diary
  • Direct debit authorisation
  • Foreign vendors
  • MasterCard
  • Per Diem and others
UWA Financial Services accounts receivable forms for:

  • Credit card payment
  • Invoice request
  • Customer creation/amendment and others

How to place an order for goods or services

General

  • You need a new purchase order (PO) number for every purchase.
  • You are not allowed to use the same PO number created for one supplier to place an order with another supplier.
  • Invoices from suppliers with incorrect PO numbers cannot be processed. This leads to unpaid invoices which can lead to suppliers blocking the account.
  • Please contact the FHMS SDC if you need assistance.

Purchasing process

  • Complete the online requisition form for a purchase order number.
  • If you have a quotation, please upload it to the requisition form.
  • The FHMS SDC will create a purchase order and send it to the supplier and copy it to you for your records
  • When the order arrives, you will receive an email.
  • All deliveries are to be collected as soon as possible from the building you specified on the online requisition form. It is your responsibility to collect the order ASAP.

Requisition

  • The requisition form must be completed correctly otherwise it will be sent back.
  • Please supply item codes from the supplier’s website where possible and the full name/description of the product to be ordered.
  • If you do not put the item price on the requisition form, any price from the supplier will be accepted. If you state a price and a higher price is received on the invoice, the invoice may be questioned.

How to request an invoice

  • Fill out the Invoice Request form
  • The FHMS SDC will create an invoice and send it to the Customer.
  • Payment will be made into the PG that you have provided.

The FHMS SDC can assist you with any further inquiries about purchasing. Please email in the first instance.

 

School of Population and Global Health

This Page

Last updated:
Tuesday, 7 February, 2017 4:41 PM

http://www.sph.uwa.edu.au/2715634